Childcare Sage™ Sample Screenshot Images

Child and Staff Information Screen

This is the child and staff information screen. You move around the screen by clicking the desired tab in the middle of the screen. You can access different system functions by clicking the icons at the bottom of the screen. The top of the screen always displays the current contact's information regardless of which tab you select. The tabs are organized by type of information.

Pickup Persons Tab

This tab shows up to 4 authorized pickup persons for each child, along with their photos, contact information and comments.

Child Emergency Card Tab

This tab shows the child's emergency card information including contact information for the child's doctor and dentist, and 2 emergency contact persons.

Medical History Tab

This tab shows the child's medical history information including which illnesses they have had, what illnesses they are prone to, allergies, and medical problems.

Child Profile Screen

This is a printable report that displays all of a child's information except for payments and appointments. Most centers print and file this sheet as a paper backup of the child's information.

Timesheet Entry Screen

This screen graphically shows how many hours the child was at the center for each day of the week, and all of the weeks in a month. There are subtotals for all charges and hours for each week and totals for the entire month. In addition, any extra expenses charged to the child as well as which meals the child ate for each day are also displayed. You can edit attendance hours, expenses, and meals transferred from the timeclock program on this screen.

Child Bill- Daily Breakdown of Charges

This is one of the bills that you can print to give to parents. You would use this bill if you charge for actual days attended. It shows which days the child was at the center, any expenses that were charged to the child's account, and childcare charges and tuition.

Child Bill- Cumulative Account History

This bill shows the complete account history and is useful for account overviews and year end statements.

Child Bill- Invoice Bill

This bill separates different charges including childcare, tuition, and expenses. This is more of a traditional invoice style bill.

Time Clock

This is the timeclock keypad screen. This screen lets parents and staff sign themselves in and out. It also shows daily center notes on the right side. Most centers install the timeclock on a separate computer that they place near the entrance or in a hallway.

Timeclock Timesheet Editor

This is the timesheet editor screen in the timeclock program. It lets you edit child and staff timesheets, and see which children and staff signed in but never signed out, and which were scheduled to sign-in but never did. You can also edit timesheets on this screen before the timesheets are transferred back to the Childcare Sage.

USDA Meals Count

This is the USDA meal count report. It tracks which meals each child ate over the course of a week. The Childcare Sage can automatically check off meals for each child based on their recorded attendance hours. This report is CACFP compliant and can be simply printed out and sent in.

CACFP Reimbursement Report

This is a Cacfp reimbursement report organized by tier. You can select the tier rates and the total number of meals that are reimburseable per child per day. There are also options for Free, Reduced, and Paid reimbursements for childcare facilities. This report is CACFP compliant and can be simply printed out and sent in.

Center Expenses

This screen lets you track center expenses including rent, food, utilities, mileage, equipment, etc. At the end of the year, you can print a listing of expenses grouped by date or expense type complete with totals. Most centers who hire an accountant simply print off and give the expense report to their accountant.

Report Menu

This is the central report menu screen. From this screen, you can print accounting reports that show balances, receivables and payables, center income, childcare payments received and staff payments paid. You can also run batch billing reports to print childcare bills and staff paysheets for selected groups, classes, or all children and staff. You can also post batch expense charges to accounts, and post payments without having to go into individual child and staff account.

Childcare Charges Owed Report

This report shows weekly childcare charges and expenses for each child, payments for those weeks, and balances owed.

Staff Wages to be Paid Report

This report shows weekly staff wages and reimbursement expenses for each staff, payments for those weeks, and wages owed.

Attendance for Wednesday by the Hour

This is an attendance chart for wednesday that shows how many children are arriving, leaving, and in class for each class for each hour of the day, plus the staffing requirements for each class for each hour of the day. The Childcare Sage also includes empty slot reports, and numerous schedule and sign-in sheet reports. Plus for drop-off centers, the attendance charts can also include one-time drop offs recorded on the timesheet screens.

Appointment Calendar

This is the appointment calendar screen. There is a complete appointment system built into the Childcare Sage that lets you schedule and review appointments with parents.

Daily To Do List

This is the daily activities screen. You can review your daily activities on this screen including appointments, birthdays, and a to do list.

System Choices and Setup

The Childcare Sage is the most flexible and customizable childcare management system on the market. You can completely set up classes, default billing rates, food and contact categories, expense and payment types, immunizations and certifications, child illnesses and illnesses prone to, and appointment and to do types.

Pocket PC Module Screenshots

If you own a Pocket PC PDA, you can copy all of the child and staff information to the pda. All of the child and staff contact information and child pickup person information is transferred.

Have questions? Contact us at support@bandisoftware.com or call (301) 537-4754

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